1. Home
  2. Getting Started
  3. Introduction to PyraCloud Dashboards

Introduction to PyraCloud Dashboards

Dashboards are the starting point of the PyraCloud portal. When you first log in, you will either land on the Procurement dashboard by default, or if you have a previously saved favourite dashboard, you will land there. You can also select from pre-defined dashboard templates.

Watch our short 2-minute video below to see more.

Introduction to PyraCloud Dashboards Video

The Dashboard mainly consists of components called “tiles” and every tile displays different information such as:

  • They may display data about your preferred statistic (number of invoices, orders, quotes etc.)
  • They can have shortcuts to different PyraCloud modules (or a user-defined URL)
  • They can display your company logo
  • They may include data charts for example Cloud Consumption
  • They may include important information about the platform such as recent updates and scheduled maintenance

Each Tile can have multiple functionalities (e.g. they can display data and act as a shortcut). You can also configure the size and how data is displayed in certain tiles.

First Login

When you first log in you are greeted with following screen:

Figure 1 – Default Procurement Dashboard

The default dashboard is the “Procurement” Dashboard which is one of the pre-defined dashboards you have access to.

Dashboard Components

The Dashboards consists of several components:

Figure 2 – Dashboard Components

Description of components:

  1. Dashboard List – When you click on the arrow, it will expand a list of all user-created dashboards and pre-defined dashboards that are available to you.
  2. Help and Training – Contains a list of useful support links:
  3. Save As Default – If you click on this option, it will set your current dashboard as your starting default dashboard. This will then be the dashboard you will land on when you first log into PyraCloud.
  4. Actions – This menu contains various options and its content depend on whether you are currently working with a pre-defined or custom dashboard.

    For pre-defined dashboard, you will only see the “Create new Dashboard” option available:

    For custom dashboards, you will see more options available as shown below:

    As well as creating a new dashboard, editing and deleting the existing one, you can also create a copy of the existing dashboard. Clicking on this will open your current dashboard in edit mode with all the tiles already added.
  5. Tile area – this area displays all of the current tiles and data.

Pre-defined Dashboards

Currently there are 2 pre-defined dashboards available for every user:

  • Finance
  • Procurement

Each one is a pre-defined workspace with a set of tiles and shortcuts specific to either Finance or Procurement.

Figure 3 – Pre-defined Finance Dashboard

Additionally, there are a further 2 pre-defined dashboards available depending on your permissions:

  • Software Asset Management – available to users who have purchased SAMSimple
  • Cloud – available to user who have purchased Cloud Spend Management
Figure 4 – SAM and Cloud Dashboards

Pre-defined dashboards can always be selected from the dropdown as shown above.

Custom Dashboards

Besides the pre-defined dashboards, you can also create and manage your own dashboard. You can create, customize, update and delete dashboards based on your preferences. The list of dashboards you have created is available in the drop down as shown below:

Figure 5 – Your Dashboards

Creating Custom Dashboards

To create a custom dashboard, you need to expand the “Actions” menu available on the right side of the screen and select the “Create New Dashboard” option.

Figure 6 – Create New Dashboard

This will open the “Create Dashboard” screen:

Figure 7 – Create Dashboard Screen

Selecting any of the pre-defined dashboards will open a new dashboard creation screen in edit mode, and will populate the dashboard with all the tiles in the selected dashboard.

If “New” is selected, then a new blank dashboard will be opened in edit mode.

Another way to create a custom dashboard is to select “Make a copy” from the “Actions” menu of the custom dashboard.

Adding Tiles

Tiles can be added to a dashboard by using the “Tile Picker”. You do this by clicking on “Add Tile” in Edit Mode:

Figure 8 – Add Tile

The Tile Picker is also automatically opened when a new empty space is created.

5.2.1. Tile Picker

When in Edit Mode, the Tile Picker appears on the left side of the Dashboard:

Figure 9 – Tile Picker

It contains all the tiles available. You can also search for tiles by:

  • Filtering by text (in the “Search” text box) – typing text into this field will filter the tile list so it only shows the tiles with the text entered (it is case insensitive and requires min. 3 characters).
  • Filtering by Tile Type (the category to which the tile belongs) – Selecting an option from the “Tile Type” dropdown will only show tiles from that category.

To add a tile to your dashboard, you simply click it. The tile will then be placed in the first available space on the dashboard.

Note: if the tile is transparent, then it means that the tile has already been added to your dashboard.

Removing Tiles

To remove a tile from your dashboard, click on the “Remove” button on the side of the tile. If the tile is too small to accommodate the full button, there will only be a “trash can” icon.

Figure 10 – Removing Tiles

Configuring Tiles

If a tile can be configured, it will have “Configure” button or “cogwheel” icon visible in Edit Mode:

Figure 11 – Configuring Tiles

Clicking one of these will open the Configuration options for the tile:

Figure 12 – Configuration Options

Every tile has different configuration options relevant to the function it serves. As noted before, it is possible to have multiple instances of the same tile with different configurations (for example: Invoices for last month and Invoices for last six months).

Moving and Resizing Tiles

Most of the tiles can be resized from their default size. To resize, simply drag the border of the tile and resize as needed.

Figure 13 – Resizing a Tile

To move a tile, simply drag the whole tile to move it.

Figure 14 – Moving a Tile

Saving Custom Dashboards

After your customized dashboard is fully configured, it must be saved in order for it to be available in the drop down menu.

You will need to give your dashboard a name and then simply click “Save”. If a dashboard with that name already exists, an error message will be displayed and you will need to try a different name:

Figure 15 – Tile Already Exists Message

Tiles

If there is no data for a specific tile, you will see a message in the tile as shown below:

Figure 16 – No Data Available Message

If you require specific permissions to view the data, you will see a message displayed as shown below:

Figure 17 – Permission Needed

In such cases it’s best to either follow the instructions displayed on the tile or contact the support via “Help and Training” menu (“Submit a Support Ticket” option).

Tiles displaying data offer more detail when clicked. When clicking on the tile you will either be:

  • Redirected to the feature containing more detailed information (example: SAM License Manager opened for “Licenses at Risk” tile)
  • See a popup window with more detailed information as shown below:
Figure 18 – Popup Window

Old Dashboard for Existing Users

You will still have access to your old dashboard until February 2020. After this time you will only have access to the new dashboards outlined above.

You can reference this FAQ article to see how you customize your old dashboard until February 2020.

Updated on December 5, 2019

Was this article helpful?

Related Articles